Challenges you Face

A Council in a Box

Not only do all councils do the same things, more or less, but it is also true that all departments in all councils do those same things. In any one council, there may be dozens of departments, and there are hundreds of local authorities. And they may be all doing things slightly differently, all with their own systems and software – an approach which might, if we were being kind, be described as, at the very least, inefficient.

Back in 2015, the director of the London Office of Technology & Innovation (LOTI) Eddie Copeland, then working for the Policy Exchange, imagined a scenario where local authorities would no longer design and/or buy their own online services – because those software services were essentially doing the same ‘things’ (see above) as in every other local authority. Instead, software services would be available in an ‘app store’, having been created by different organisations, and would be used by ‘dozens or even hundreds’, of local authorities.

This would, because of economies of scale, be more efficient (i.e. cost-effective, saving councils money).The ‘store’ Copeland described is available now from IEG4. Using a number of different technologies, IEG4 has formulated the concept of Local Government as a Platform, or LGaaP for short, which is essentially enabling local authorities to create ‘apps’ which they can share with other organisations and to pick and choose ‘apps’ which other organisations have created.

Our approach is that, whilst councils do like to do things their own way, which means there is, inevitably, some reinvention of the wheel going on – it is also true that more and more councils are happy to share. And through IEG4u, IEG4’s customer portal, they are able to make forms they’ve built for ‘things’ (see above) available for other councils to see, and share.

Additionally, IEG4’s own free library of forms numbers around 100, which is also available to all customers on the portal. This means that, from day one, users have access to a library of in excess of 250 forms. So, this really is a ‘Council in a box’, and represents an opportunity for local authorities to make a step change forward with their digital strategies, wherever they are in the journey. This may be to get started on a coherent digital strategy, or to pull a number of disparate departmental approaches together.

Because not only do councils get access to the forms, but also the forms share the same coherence, the same look and feel – making it easier for citizens accessing the council to recognise and navigate through a form. And if citizens find it easier to use online services, then channel shift, digital transformation, really does happen.

Read - Integrating online forms through a common core

Read how the Borough Council of King's Lynn and West Norfolk drove efficiencies using an LGaaP approach

Read the case study

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We have developed key Digital Transformation Technology Platforms to assist you through your journey.

eDesigner allows non IT staff to develop and deploy electronic forms , service requests from citizens with no coding necessary. The same staff can set up workflows to deal with these service requests, allocate workloads and provide functions and facilities to interact with citizens.

eGovHub is the IEG4 platform for managing electronic webforms deployment through a browsers whether they are on mobile , tablet or PC. eGovHub manages shared council settings such as stylesheets etc but also allows each form to be deployed with multi lingual capabilities.

OneVu API framework sits behind OneVu and several of our other products such as iSpeakRevs&Bens. Through secure authentication it brings together data about a citizen, in real time, that is normally 'trapped' in legacy silos. This allows non IT staff to surface this data to citizens and other systems.

eDesigner in numbers

>900

Different online forms across our council users

400K

Forms built by councils submitted by customers in 2018

35%

Of all IEG4 form submissions are now from those built by customers

100+

Forms free as a part of being an eDesigner user.

Where GaaP meets LGaaP

Until recently, there were very few examples of standards one could use in central government let alone local government. This, therefore makes being good at integrating to different systems with different mechanisms an increasingly important skill set as government seeks to rationalise systems and optimise service transformation.

But, this lack of standards and commoditisation of functions shouldn’t exist in 2019 and to be fair central government has, over the past few years, made some great headway in this area with the introduction of standards based services. Particular GOV.UK Pay and Notify.

These services recognise that in many service areas and use cases of government people might need to pay for something and be notified of something. Historically, in central government each department would pay different software suppliers for different versions of systems that made taking payments and sending notifications possible.

Not taking advantage of their scale to procure smarter and more importantly not standardising any of these mechanisms across departments. Roll down to local government level and virtually every council >300 will have different solutions for taking payments and sending notifications out to people.  Indeed the issuing of notifications is probably done via multiple systems in a council.

So the reason why GOV.UK PAY and NOTIFY are so important is they :

- Are free / very low cost compared to the alternatives
- Use the very best practice in terms of API design
- Enable a council to potentially deliver all of its notifications via a common method and enable more communication via alternative channels like SMS instead of paying every back office supplier to do this
- Are going to be enhanced for free with cool stuff like being able to pay with Apple Pay.

To provide some insight into how useful they are and how GaaP services are providing LGaaP, we have recently built integration with these services into two of our products: eDesigner and our Digital Blue Badge Platform.

Challenges you Face

eDesigner - LGaaP use case

eDesigner enables councils / organisations to build mobile responsive online forms for any purpose in a consistent manner without code. In the past we’ve built cool no code integration into eDesigner that enables a non-technical user to build an online service to take payments.

But we’ve had to build this separately for every different payment system our customers use with totally different APIs and mechanisms involved. From June 2019, we are delighted to provide our users with a free upgrade that enables them to integrate directly with the GOV.UK Pay service with no code. Have a look below where you can see an example of a form built by a customer services officer fully integrated into GOV.UK Pay:


As a part of enabling Local Government as Platform, eDesigner now enables every service request to have a consistent model to collect payments and IT are not required to assist with its implementation.

It just works.

Challenges you Face

Blue Badge - LGaaP use case

Our Blue Badge Platform goes even further integrating to both the GOV.UK PAY and NOTIFY services.

As a user’s application is progressed, real time and template driven notifications are sent via the GOV.UK NOTIFY service to the customer based upon the preference they set when applying. Where the customer has yet to make a payment, they are automatically notified using GOV.UK NOTIFY and when they make the payment in our novel self serve function they do so using the GOV.UK PAY service.

It might not seem like it but standardisation drives innovation.

It would be much less likely for a software company (like us) to offer the intelligent status updates and payment functions in the Blue Badge platform if we had to integrate to 10 systems across different councils. Having standards mean the best ideas win and something we should strive for.

Location, Location, Location

During a hackathon, one of the things that was heavily requested by users was the ability for citizens to report issues on a map. Indeed, by the end of the day we had a prototype created.

As they say location matters and we felt this was an important function to add to eDesigner as a part of the personalisation strategy we have in our digital services. That is to say, the new Map functionality within eDesigner is very cool but is just one element of our strategy to provide personalisation around a user’s location.

In our quest to provide common functions irrespective of service, we have now provided a function to enable non-technical users to embed a map into an online form and a common way to allow citizens reporting issues to:

- Find a location using the geo-location capabilities of their device or by searching using powerful Bing Maps capabilities,

- See already reported / known issues and

- Leverage satellite, birds eye, street view, ordnance survey modes

We particularly like the fact that using street view a user can find a very specific location by viewing the map and then set the location. We also see potential for Augmented Reality use cases in the future for this.

By leveraging the powerful Bing Maps API a citizen can technically find a location anywhere in the world in seconds with minimal data. Moreover Bing Maps is also smart enough to filter search results to those near to the user’s location if they’ve previously enabled geo-location.

This is very powerful.

Powerful in that a user with no coding skills to achieve something that one would normally expect a developer to do. As a part of enabling Local Government as a Platform, eDesigner now enables every service request to have a consistent model to collect geolocation data and IT are not required to assist with its implementation.

It just works.

IEG4's strap line is 'We do tricky'. But in this case we are taking the supposedly complex, removing the technical gobbledegook to enable business users to do their jobs better in a consistent pan-council manner.

After all, isn't that what software should be - an enabler?

Challenges you Face

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